TimeClock - Revision history

David Ashton at 19:58, 26 May 2023

2023-05-26T19:58:27Z

@@ Line 2: / Line 2: @@
 = Setting up the Application =
-# On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings.
+# [[File:Manager button.jpg|405x405px]][[File:Manager pages settings.jpg|300x300px]]On iPad, open the Manager pages and click Settings.
-# On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.<br>[[File:Employee Clock In Out.jpg|frameless|500x500px]]
+# Select the Cogwheel and turn Use Employee Clock In/Out on.<br>[[File:Use employee clockin.jpg|400x400px]]
 # Open LinkPOS application. The timeclock will now be displayed on the upper right hand corner of the login screen of the application. Tap the box to enter.<br>[[File:Clock In-Out Login Screen.jpg|frameless]]
@@ Line 20: / Line 20: @@
 * Print Pay Period – print hours from pay period.
 * Projects – multiple projects can be created on the web portal for tracking payroll/hours according to the needs of the business.
 = Adding Timeclock Users =
@@ Line 34: / Line 60: @@
 # Once the required and additional fields desired have been completed, click Save. The newly created Cashier should then appear in the drop down box for Cashiers.
 # If edits are needed for an existing employee cashier record, select the employee name from the drop down box. Review selections, make changes, and save.
 = Reporting =
 All reports are located on the web portal at App Settings → People

David Ashton at 23:09, 31 August 2022

2022-08-31T23:09:36Z

← Older revision		Revision as of 17:09, 31 August 2022
Line 3:		Line 3:

	# On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings.		# On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings.
	# On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.<br>[[File:Employee Clock In Out.jpg\|frameless]]		# On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.<br>[[File:Employee Clock In Out.jpg\|frameless\|500x500px]]
	# Open LinkPOS application. The timeclock will now be displayed on the upper right hand corner of the login screen of the application. Tap the box to enter.<br>[[File:Clock In-Out Login Screen.jpg\|frameless]]		# Open LinkPOS application. The timeclock will now be displayed on the upper right hand corner of the login screen of the application. Tap the box to enter.<br>[[File:Clock In-Out Login Screen.jpg\|frameless]]

Line 26:		Line 26:

	# Open browser with LinkPOS web portal: [https://linkpos.net linkpos.net]. Login.		# Open browser with LinkPOS web portal: [https://linkpos.net linkpos.net]. Login.
	# Select App Settings → Cashiers to add additional timeclock users:<br>[[File:Cashiers_Menu.jpg~~\|none\|frame~~]]		# Select App Settings → Cashiers to add additional timeclock users:<br>[[File:Cashiers_Menu.jpg]]
	# Select New to create a new employee record for the timeclock:<br>[[File:New_Employee.png~~\|none\|frame~~]]		# Select New to create a new employee record for the timeclock:<br>[[File:New_Employee.png]]
	# Complete all required fields marked by *. Scroll down to complete all, there are more at the bottom of the page.		# Complete all required fields marked by *. Scroll down to complete all, there are more at the bottom of the page.
	# Select any additional desired options for the employee access.		# Select any additional desired options for the employee access.

David Ashton at 23:06, 31 August 2022

2022-08-31T23:06:15Z

← Older revision		Revision as of 17:06, 31 August 2022
Line 3:		Line 3:

	# On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings.		# On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings.
	# On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.[[File:Employee Clock In Out.jpg\|frameless]]		# On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.<br>[[File:Employee Clock In Out.jpg\|frameless]]
	# Open LinkPOS application. The timeclock will now be displayed on the upper right hand corner of the login screen of the application. Tap the box to enter.[[File:Clock In-Out Login Screen.jpg\|frameless]]		# Open LinkPOS application. The timeclock will now be displayed on the upper right hand corner of the login screen of the application. Tap the box to enter.<br>[[File:Clock In-Out Login Screen.jpg\|frameless]]

	= Using the Timeclock =		= Using the Timeclock =
Line 26:		Line 26:

	# Open browser with LinkPOS web portal: [https://linkpos.net linkpos.net]. Login.		# Open browser with LinkPOS web portal: [https://linkpos.net linkpos.net]. Login.
	# Select App Settings → Cashiers to add additional timeclock users:[[File:Cashiers_Menu.jpg\|none\|frame]]		# Select App Settings → Cashiers to add additional timeclock users:<br>[[File:Cashiers_Menu.jpg\|none\|frame]]
	# Select New to create a new employee record for the timeclock:[[File:New_Employee.png\|none\|frame]]		# Select New to create a new employee record for the timeclock:<br>[[File:New_Employee.png\|none\|frame]]
	# Complete all required fields marked by *. Scroll down to complete all, there are more at the bottom of the page.		# Complete all required fields marked by *. Scroll down to complete all, there are more at the bottom of the page.
	# Select any additional desired options for the employee access.		# Select any additional desired options for the employee access.

David Ashton: /* Using the Timeclock */

2022-07-28T18:12:07Z

Using the Timeclock

← Older revision		Revision as of 12:12, 28 July 2022
Line 10:		Line 10:

	# Select the employee name. Enter their password (will be the same password used as on the LinkPOS login screen). Select clock-in or clock-out.		# Select the employee name. Enter their password (will be the same password used as on the LinkPOS login screen). Select clock-in or clock-out.
	# An employee must be set up as a Cashier on the web portal, or they will not be able to use the LinkPOS timeclock.		# An employee must be set up as a Cashier on the web portal or they will not be able to use the LinkPOS timeclock.
	# Once the punch is complete, select “Cancel” to return to the main screen.		# Once the punch is complete, select “Cancel” to return to the main screen.

Line 17:		Line 17:
	Options:		Options:

	* Print on Clock-Out – ~~will~~ print hours accrued for the day.		* Print on Clock-Out – print hours accrued for the day.
	* Print Pay Period – ~~will~~ print hours from pay period.		* Print Pay Period – print hours from pay period.
	* Projects – multiple projects can be created on the web portal for tracking payroll/hours according to the needs of the business.		* Projects – multiple projects can be created on the web portal for tracking payroll/hours according to the needs of the business.

Line 45:		Line 45:
	* Time Approval can be done by Employee, by Pay Period, or by Date Range.		* Time Approval can be done by Employee, by Pay Period, or by Date Range.
	* New Time Records can be added on this page for hours or specific timeclock punches.		* New Time Records can be added on this page for hours or specific timeclock punches.
	* To approve hours, ensure all boxes in approve column are checked for approval and select Approve All.		* To approve hours, ensure all boxes in the approve column are checked for approval and select Approve All.
	* To view previously approved hours, select “Show Approved Records”, date range, pay period and/or employee, then Preview.		* To view previously approved hours, select “Show Approved Records”, date range, pay period and/or employee, then Preview.

David Ashton at 18:06, 28 July 2022

2022-07-28T18:06:56Z

← Older revision		Revision as of 12:06, 28 July 2022
Line 12:		Line 12:
	# An employee must be set up as a Cashier on the web portal, or they will not be able to use the LinkPOS timeclock.		# An employee must be set up as a Cashier on the web portal, or they will not be able to use the LinkPOS timeclock.
	# Once the punch is complete, select “Cancel” to return to the main screen.		# Once the punch is complete, select “Cancel” to return to the main screen.



Line 52:		Line 51:
	All reports are located on the web portal at App Settings → People		All reports are located on the web portal at App Settings → People

	== Pay Period Summary ==		=== ''Pay Period Summary'' ===

	* Provides summary of pay period hours for all employees in table format. Can be exported to Excel as .csv file.		* Provides summary of pay period hours for all employees in table format. Can be exported to Excel as .csv file.
	* Shows regular hours (rounded to nearest quarter hour) versus project hours (unrounded hours).		* Shows regular hours (rounded to nearest quarter hour) versus project hours (unrounded hours).

	== Pay Period Gross Pay ==		=== ''Pay Period Gross Pay'' ===

	* Useful for viewing hours, pay rate and gross pay for a pay period. Pay rates must be maintained under the different cashiers for this to be correct.		* Useful for viewing hours, pay rate and gross pay for a pay period. Pay rates must be maintained under the different cashiers for this to be correct.

	== Employee Summary ==		=== ''Employee Summary'' ===

	* Useful for seeing a single employee’s pay period at a glance. Will show which days have approved, new (unapproved) or no punches. Select any date to see the specific punches for that day.		* Useful for seeing a single employee’s pay period at a glance. Will show which days have approved, new (unapproved) or no punches. Select any date to see the specific punches for that day.
	* Once a date is selected, a punch can be added or approved.		* Once a date is selected, a punch can be added or approved.

David Ashton: /* Time Approval */

2022-07-28T18:04:58Z

Time Approval

← Older revision		Revision as of 12:04, 28 July 2022
Line 39:		Line 39:

	= Time Approval =		= Time Approval =
	~~Notes:~~

	* Time Approval is used by owners and managers to review and approve time punch records by employees. It should be done on a regular basis to ensure accuracy.		* Time Approval is used by owners and managers to review and approve time punch records by employees. It should be done on a regular basis to ensure accuracy.
	* Time punch records cannot be deleted due to liability and auditing. However, the records can be ''edited through the Hours field on the Time Approval page:''		* Time punch records cannot be deleted due to liability and auditing. However, the records can be ''edited through the Hours field on the Time Approval page:''

David Ashton at 18:04, 28 July 2022

2022-07-28T18:04:07Z

← Older revision		Revision as of 12:04, 28 July 2022
Line 1:		Line 1:

	= Setting up the Application =		= Setting up the Application =
	~~1. On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings.~~

	2. On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.[[File:Employee Clock In Out.jpg\|frameless]]		# On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings.
			# On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.[[File:Employee Clock In Out.jpg\|frameless]]
	~~3. Open~~ LinkPOS application. The timeclock will now be displayed on the upper right hand corner of the login screen of the application. Tap the box to enter.[[File:Clock In-Out Login Screen.jpg\|frameless]]		# Open LinkPOS application. The timeclock will now be displayed on the upper right hand corner of the login screen of the application. Tap the box to enter.[[File:Clock In-Out Login Screen.jpg\|frameless]]

	= Using the Timeclock =		= Using the Timeclock =
	[[File:Clock In-Out Dialog.jpg\|thumb\|Clock In/Out Screen]]		[[File:Clock In-Out Dialog.jpg\|thumb\|Clock In/Out Screen]]
	~~1. Select the employee name. Enter their password (will be the same password used as on the LinkPOS login screen). Select clock-in or clock-out.~~

	2. An employee must be set up as a Cashier on the web portal, or they will not be able to use the LinkPOS timeclock.		# Select the employee name. Enter their password (will be the same password used as on the LinkPOS login screen). Select clock-in or clock-out.
			# An employee must be set up as a Cashier on the web portal, or they will not be able to use the LinkPOS timeclock.
			# Once the punch is complete, select “Cancel” to return to the main screen.

	~~3. Once the punch is complete, select “Cancel” to return to the main screen.~~


Line 19:		Line 18:
	Options:		Options:

	~~· Print~~ on Clock-Out – will print hours accrued for the day.		* Print on Clock-Out – will print hours accrued for the day.
			* Print Pay Period – will print hours from pay period.
			* Projects – multiple projects can be created on the web portal for tracking payroll/hours according to the needs of the business.

	~~· Print Pay Period – will print hours from pay period.~~

	~~· Projects – multiple projects can be created on the web portal for tracking payroll/hours according to the needs of the business.~~


	= Adding Timeclock Users =		= Adding Timeclock Users =
	~~1. Open browser with LinkPOS web portal: [https://linkpos.net linkpos.net]. Login.~~

	~~2. Select App Settings → Cashiers to add additional timeclock users:~~

	~~[[File:Cashiers Menu.jpg\|frameless]]~~

	~~3. Select New to create a new employee record for the timeclock:~~

	~~[[File:New Employee.png\|frameless]]~~

	~~4. Complete all required fields marked by *. Scroll down to complete all, there are more at the bottom of the page.~~

	~~5. Select any additional desired options for the employee access.~~

	~~a. Note: this is also the same place to enter a new user for the application, whether or not they are using the timeclock.~~

	~~b. Additional questions on the specific box items can be answered by our Support Team via email or phone.~~

	6. ~~Once~~ the required and additional fields desired have been completed, click Save. The newly created Cashier should then appear in the drop down box for Cashiers.		# Open browser with LinkPOS web portal: [https://linkpos.net linkpos.net]. Login.
			# Select App Settings → Cashiers to add additional timeclock users:[[File:Cashiers_Menu.jpg\|none\|frame]]
			# Select New to create a new employee record for the timeclock:[[File:New_Employee.png\|none\|frame]]
			# Complete all required fields marked by *. Scroll down to complete all, there are more at the bottom of the page.
			# Select any additional desired options for the employee access.
			## Note: this is also the same place to enter a new user for the application, whether or not they are using the timeclock.
			## Additional questions on the specific box items can be answered by our Support Team via email or phone.
			# Once the required and additional fields desired have been completed, click Save. The newly created Cashier should then appear in the drop down box for Cashiers.
			# If edits are needed for an existing employee cashier record, select the employee name from the drop down box. Review selections, make changes, and save.

	~~7. If edits are needed for an existing employee cashier record, select the employee name from the drop down box. Review selections, make changes, and save.~~

David Ashton at 17:55, 28 July 2022

2022-07-28T17:55:25Z

← Older revision		Revision as of 11:55, 28 July 2022
Line 14:		Line 14:

	3. Once the punch is complete, select “Cancel” to return to the main screen.		3. Once the punch is complete, select “Cancel” to return to the main screen.

David Ashton: Created page with " = Setting up the Application = 1. On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings. 2. On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.frameless 3. Open LinkPOS application. The timeclock will now be displayed on the upper right..."

2022-07-28T17:53:42Z

Created page with " = Setting up the Application = 1. On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings. 2. On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.frameless 3. Open LinkPOS application. The timeclock will now be displayed on the upper right..."

New page

= Setting up the Application =
1. On iPad, open Settings. On left hand side, scroll down to LinkPOS and select to view LinkPOS settings.

2. On right side of screen, scroll down to section titled “Visible Options”. Scroll down to bottom of section and turn tab green for “Employee Clock In/Out”. Close Settings.[[File:Employee Clock In Out.jpg|frameless]]

3. Open LinkPOS application. The timeclock will now be displayed on the upper right hand corner of the login screen of the application. Tap the box to enter.[[File:Clock In-Out Login Screen.jpg|frameless]]

= Using the Timeclock =
[[File:Clock In-Out Dialog.jpg|thumb|Clock In/Out Screen]]
1. Select the employee name. Enter their password (will be the same password used as on the LinkPOS login screen). Select clock-in or clock-out.

2. An employee must be set up as a Cashier on the web portal, or they will not be able to use the LinkPOS timeclock.

3. Once the punch is complete, select “Cancel” to return to the main screen.

Options:

· Print on Clock-Out – will print hours accrued for the day.

· Print Pay Period – will print hours from pay period.

· Projects – multiple projects can be created on the web portal for tracking payroll/hours according to the needs of the business.

= Adding Timeclock Users =
1. Open browser with LinkPOS web portal: [https://linkpos.net linkpos.net]. Login.

2. Select App Settings → Cashiers to add additional timeclock users:

[[File:Cashiers Menu.jpg|frameless]]

3. Select New to create a new employee record for the timeclock:

[[File:New Employee.png|frameless]]

4. Complete all required fields marked by *. Scroll down to complete all, there are more at the bottom of the page.

5. Select any additional desired options for the employee access.

a. Note: this is also the same place to enter a new user for the application, whether or not they are using the timeclock.

b. Additional questions on the specific box items can be answered by our Support Team via email or phone.

6. Once the required and additional fields desired have been completed, click Save. The newly created Cashier should then appear in the drop down box for Cashiers.

7. If edits are needed for an existing employee cashier record, select the employee name from the drop down box. Review selections, make changes, and save.

= Time Approval =
Notes:

* Time Approval is used by owners and managers to review and approve time punch records by employees. It should be done on a regular basis to ensure accuracy.
* Time punch records cannot be deleted due to liability and auditing. However, the records can be ''edited through the Hours field on the Time Approval page:''
** To “zero” out a punch, change the Hours field to 0. Save.
** To change a punch, edit the Hours field. Save.
** We recommend adding a note to any edit explaining the reason why it was made.
* Time Approval can be done by Employee, by Pay Period, or by Date Range.
* New Time Records can be added on this page for hours or specific timeclock punches.
* To approve hours, ensure all boxes in approve column are checked for approval and select Approve All.
* To view previously approved hours, select “Show Approved Records”, date range, pay period and/or employee, then Preview.

= Reporting =
All reports are located on the web portal at App Settings → People

== Pay Period Summary ==

* Provides summary of pay period hours for all employees in table format. Can be exported to Excel as .csv file.
* Shows regular hours (rounded to nearest quarter hour) versus project hours (unrounded hours).

== Pay Period Gross Pay ==

* Useful for viewing hours, pay rate and gross pay for a pay period. Pay rates must be maintained under the different cashiers for this to be correct.

== Employee Summary ==

* Useful for seeing a single employee’s pay period at a glance. Will show which days have approved, new (unapproved) or no punches. Select any date to see the specific punches for that day.
* Once a date is selected, a punch can be added or approved.